CSSMA By-Laws

BY-LAWS

of the

 CANADIAN  SERVICE  STATION  MEMORABILIA  ASSOCIATION

 

Section One: The Canadian Service Station Memorabilia Association (CSSMA) is organized for the purposes of:

a) Establishing a group formed of interested individuals to enjoy the hobby of collecting memorabilia related to early Canadian service stations.

b) To promote public knowledge and appreciation of our hobby.

c) To further the knowledge and documentation of the history of Canadian service stations.

Section Two: We agree to abide by these By-Laws and the applicable rules of the CSSMA.

Section Three:

a): Our executive shall consist of a President, a Vice-President, a Secretary and a Treasurer, who may also fulfil the duties of Membership Chairperson.  These officers shall hold office for one year, being elected at an Annual Business Meeting to be held in November of each year.  Any member of the CSSMA or their spouse may nominate any other member or spouse for any office.  Approval of nominated members shall be by election decided by simple majority, with absent members being given the opportunity to vote by means of a written proxy.  All officers must be members, or spouses of members, in good standing of the CSSMA, and having achieved the age of 18 at the time of their election.

b): Responsibilities of each officer:

President:  The President of the CSSMA will call and preside over all meetings, regular and executive, of the Association.  The President will prepare and deliver a Presidential Report to the membership during the Annual Business Meeting.  Further, the President will be responsible for arranging and organizing, with Committee support as required, all meetings and activities of the association.

Vice-President:  The Vice-President will assist the President in any way necessary, and assume all duties of the President in the event that the President is unable to serve in their elected capacity.

Secretary:  The Secretary will record the minutes of each meeting, regular and executive, and be responsible for all correspondence of the Association, other than that relating to the responsibilities of the Membership Chairperson.

Treasurer:  The Treasurer will be responsible for controlling the finances of the organization, for maintaining appropriate and correct financial records, and for preparing and delivering a Treasurer’s Report during the Annual Business Meeting.

Section Four: The CSSMA will meet at least four times each year, on or about the first Sunday of February, May, August, and November.  The Annual Business Meeting will take place during the regular membership meeting in November and will include a Presidential Report, Treasurer’s Report, Committee Reports, and election of officers.  Other meetings may be scheduled upon being called by the President, at any other time during the year, as deemed necessary.

Section Five: The Executive shall meet on a regular basis throughout the year, upon being called by the President, as deemed necessary.

Section Six:
a):
Membership  dues  will  be $15.00 for  Canadian  members  and $18.00 in  Canadian  funds for others per year, with the membership year beginning on November 1 annually.

b): The membership fee may be reviewed by the Executive and adjusted as required, only upon receiving a majority approval of votes cast by members present at an Annual Business Meeting and any proxy ballots tendered, following the procedure described in Section Nine.

c): Membership in the CSSMA, although officially listed in a register under the name of the individual applying for membership, will nonetheless be considered a family membership, wherein spouse and children under the age of 18 living at the same address as the registered member will also be considered members in good standing.  Voting privileges during any motion or election will be extended only to spousal members in these circumstances, although individual members in good standing under the age of 18 shall also be entitled to vote.

Section Seven:
a):
The  CSSMA will  publish, no less  than four times each year, a  newsletter to contain news and  information   relating  to our  hobby  and  of  general   interest  to our  membership.   Each member  in  good  standing  will  receive  a copy of each  newsletter  and  new  members  upon joining  will  receive  copies  of  each  newsletter  issued  since the  previous  Annual  Business Meeting.

b): The back page of each newsletter shall be reserved for advertisement placed by and for the members of the CSSMA.  Each member will receive one free advertisement per year (30 word maximum), and additional advertisements may be placed by members at the rate of ten cents per word.  Business card insertions may be place at $5.00 each, per issue.  Space for advertising on the back page of the newsletter will be allotted on a first-come, first-served basis.

c): The newsletter editor will be selected annually during the Annual Business Meeting from willing and capable volunteers among the membership.

Section Eight: Committees may be established at any time and for any purpose as deemed necessary by the Executive.  Each committee must be headed by a Chairman approved by the Executive, who will oversee the committee’s activities.

Section Nine: These By-Laws may require amending upon occasion.  Any section or passage may be amendedas required upon review by the Executive, and upon receiving a majority approval of members present at an Annual Business Meeting and any proxy ballots tendered.  Notice of proposed By-Law changes must be presented in writing to the membership at large at least 30 days prior to the Annual Business Meeting at which the motion will be presented.  Members unable to attend the Annual Business Meeting must be given the opportunity to vote on proposed By-Law changes by means of a written proxy.

These  By-Laws  have  been  approved  by the  members of  the  Canadian  Service  Station Memorabilia Association on this date, February 2, 1987.

Original signed by: Peter M. Ledwith, President, CSSMA.

… with amendments to: Section Three a), Section Three b), Section Six d), Section Seven b), Section Six a), and Section 7 a), as approved by the membership since that time.

By-Law Amendment.  November 8, 1998.
Section Six:
d):
The  CSSMA  reserves  the right to refuse or revoke  membership in the Association.  Upon recommendation  from  any  member  so requesting, any member  may be denied  membership, be  asked  to  withdraw,  or  be  required  to resign,  after  a  majority  vote of the  Executive  in attendance  at  a  Special  Executive  Meeting  called  for  such  purpose.   All  aspects  of  such refusal or revoking of a membership shall be duly considered prior to coming to a decision.

By-Law Amendment.  November 8, 1998.
Section Seven:
b): The back page of each newsletter  shall be  reserved for free  advertisements  placed by and for the  members of the CSSMA.  Business  Card  insertions  may be  placed at $5.00 per issue.  Space for  advertising on the back page of the  newsletter will be  allotted on a first-come, first-served basis.

Note: The cost of Business Card insertions in The Garage Door News has since been increased to $8.00 per issue, with full payment of $32.00 for four issues.

By-Law Amendment.  September 16, 2001.
Section Six:
a): Membership  dues  will  be $25.00 for  Canadian  members  and $30.00 in  Canadian  funds for others per year, with the membership year beginning on November 1 annually.

By-Law Amendment.  June 2, 2002.
Section Seven:
a): The Garage Door News is to be mailed no later than one month prior to each upcoming meeting, with a cut-off date for input for each issue to be established by the Editor, who is authorized to send the GDN to print on that date.

By-Law # 1 – 05: That members be permitted to pay Membership Dues for a maximum of two years in advance only.

By-Law # 1 – 06: That the cost of a business card sized ad in the Garage Door News be increased from $5.00 per Issue to $8.00 per Issue, with full payment of $20.00 required for four issues  increased to $32.00 for four issues.

By-Law # 2 – 06: That members be permitted to place non-commercial, non-consignment, service station related, black and white thumb-nail picture ads, in the Gas-sifieds for a $5.00 each per issue fee, on a first come, first served, basis.

By-Law Amendment.  November 4, 2012.
Section Six:
a):
Annual membership dues shall be determined by the Executive, with changes in said dues being made from time to time as required, by the Executive. Prior to dues changes being adopted, recommendations by the Executive must be discussed openly at any regularly scheduled membership meeting of the CSSMA, with the Executive proceeding with their decisions only with the best interests of members and the club as a whole in mind. Such dues changes will take effect at membership renewal time.

b): Membership in the CSSMA, although officially listed in a register under the name of the individual applying for membership, will nonetheless be considered a family membership, wherein spouse and children under the age of 18 living at the same address as the registered member will also be considered members in good standing.  Voting privileges during any motion or election will be extended only to spousal members in these circumstances, although individual members in good standing under the age of 18 shall also be entitled to vote.

*** Non By-Laws ***

Executive Members of the Canadian Service Station Memorabilia Association will be reimbursed for the following expenses incurred in the performance of their duties:

1)      Stationery and office supplies.

2)      Mileage at the rate of $0.25 per km, excluding traveling to regular meetings.

3)      Toll   telephone   calls.    In  an  effort  to  keep  toll  telephone  charges  to  a   minimum,  it  is recommended that the internet be utilized when available, and that toll telephone calls be made in off-normal hours, or by using any reduced-rate telephone calling arrangement that the member has access to.

Canadian Service Station Memorabilia Association Advertising Rates

Note: There may be a computer graphic design/formatting charge if ads, business cards, and notices are not received Print Ready.

Non-commercial, non-consignment, service station related ads in the Gas-sifieds are free to members on a first-come first-served basis as space permits.  Reproduction items must be so noted.

All advertising offerings are on a first-come first-served basis as space permits, with full payment in advance.

One Response to “CSSMA By-Laws”

  1. Vernon Kembel October 15, 2012 at 12:39 pm #

    Hi Gail–I tried to find the Voting ballot but no luck.Please sign

    me in as being in favor of the Vote for By-Law change to be voted on at the Nov.04 Meeting —Vernon Kembel ,Abbotsford B.C.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

%d bloggers like this: